ASSOCIATE PERSONNEL ANALYST

Job Description and Duties Will Consider Staff Services Analyst Under general direction of the Branch Chief, Office of Hiring Services, a Staff Services Manager I, and lead direction from an Associate Personnel Analyst, the Associate Personnel Analyst provides technical guidance to managers and supervisors regarding current personnel issues, policy and procedure changes, and policy implementation.
The Associate Personnel Analyst demonstrates a positive attitude and a commitment to providing quality service that is accurate, timely and exceeds our customers' expectations.
As an Associate Personnel Analyst, the incumbent is expected to become proficient in the following competencies as described below in order to successfully perform the essential functions of the job, while adhering to and promoting the Department's Mission, Vision, Values, Strategic Imperatives and Goals.
Effective development of the identified Core Competencies fosters the advancement of the following Leadership Competencies: Change Commitment, Risk Appetite, Self-Development/Growth, Conflict Management, Relationship Building, Organizational Awareness, Communication, Strategic Perspective, and Results Driven.
Analyze and determine appropriate classification (using class specifications, allocation standard and/or department policies) of all positions to be filled and if necessary perform desk audits to ensure proper level and kind of duties; based on State Personnel Board (SPB) & Department of Human Resources (CalHR) laws and rules and utilizing the State Controller's Office (SCO) employment history database and the CalHR on-line certification system, determines employee eligibility for appointment from certifications, transfer change in class determinations, time base increases and reinstatement; prepares necessary documents to appoint persons to positions; reviews proposed personnel actions (i.
e.
appointments, transfers, out-of- class, T&D assignments, HAM's etc) to ensure conformity with regulations, classification and pay standards of good personnel practices using established guidelines, laws and rules and department policies.
Eligibility for hire may be determined by your score on the Associate Governmental Program Analyst Exam.
For those who do not have current eligibility (e.
g.
transfer, permissive reinstatement or voluntary demotions) and/or who will be new to state civil services employment, you must be on the state examination list to be eligible for these positions.
The Associate Governmental Program Analyst Exam is located here: https://www.
calcareers.
ca.
gov/CalHrPublic/Exams/Bulletin.
aspx?examCD=9PB04 The Human Resources Contact is available to answer questions regarding the application process.
The Hiring Unit Contact is available to answer questions regarding the position.
PARF#03-4-334 JC#411520 You will find additional information about the job in the Duty Statement.
Working Conditions This position is being advertised in both Sacramento and Yuba County.
Please note that there are multiple positions available.
You will need to apply to either one of the job controls to be considered for the positions.
(Sacramento County JC-411520, Yuba County JC-411508).
Travel may be required between both Sacramento and Marysville; 1-2 days per week.
For further details about this position and/or a copy of the duty statement for Staff Services Analyst (General), please contact Jas Chohan at Jas.
Chohan@dot.
ca.
gov.
While at their base of operation, employees will work in a climate-controlled office under artificial lighting.
Employees will also travel to offices and field locations throughout California.
This position may be required to telework in addition to performing office work at an assigned location.
The amount and availability of telework and/or in-office work will be determined by the Division based on the functions of the position.
This position may be eligible for telework.
The amount of telework is at the discretion of the Department and based on Caltrans’s evolving telework policy.
Caltrans supports telework, recognizing that in-person attendance may be required based on operational needs.
Employees are expected to be able to report to their worksites with minimum notification if an urgent need arises.
The selected candidate will be required to commute to the headquartered location as needed to meet operational needs.
Business travel may be required, and reimbursement considers an employee’s designated headquartered location, primary residence, and may be subject to CalHR regulations or applicable bargaining unit contract provisions.
All commute expenses to the headquartered location will be the responsibility of the selected candidate.
New to State candidates will be hired into the minimum salary of the classification or minimum of alternate range when applicable.
Job Code #: JC-411520 Position #(s): 903-001-5142-911 Working Title: Classificaton and Hiring Analyst Classification: ASSOCIATE PERSONNEL ANALYST $5,684.
00 - $7,114.
00 A Shall Consider: STAFF SERVICES ANALYST $3,640.
00 - $4,561.
00 A $3,941.
00 - $4,933.
00 B $4,726.
00 - $5,916.
00 C Work Location: Yuba County Telework: Hybrid Job Type: Permanent, Full Time Facility: California Department of Transportation Department Information Caltrans Mission: Provide a safe and reliable transportation network that serves all people and respects the environment.
Caltrans Vision: A brighter future for all through a world-class transportation network.
The Caltrans workforce is made up of diverse and unique individuals who contribute to our organizational success.
Caltrans is about celebrating diversity, valuing one another, and recognizing that Caltrans is strong not in spite of the diverse attributes of our workforce, but because of our diversity.
Department Website: www.
dot.
ca.
gov Frequently Asked Questions for an Applicant: https://dot.
ca.
gov/jobs/docs/faq-ct-applicants-081617.
pdf Director’s EEO Policy: https://dot.
ca.
gov/programs/equal-employment-opportunity Director’s EEO Policy Statement: https://dot.
ca.
gov/programs/equal-employment-opportunity Special Requirements Possession of a valid driver’s license is required when operating a State owned or leased vehicle.
Please include a 1-2 pages, 12 point font, Statement of Qualifications (SOQ) answering the questions below: Describe your communication style.
Include an example of communication at all levels from staff to executive management.
How would you describe your approach to problem-solving? What steps do you take? Provide an example.
Describe your ability to work independently, establish priorities, develop a plan of action and execute that plan to meet organizational goals.
Share your background in HR policies and principals and how it relates to the duty statement.
Failure to include and complete the SOQ may result in disqualification for interview.
Possession of Minimum Qualifications will be verified prior to interview and/or appointment.
If you are basing your eligibility on education, you must include your unofficial transcript(s)/diploma for verification.
Unofficial, original, or official sealed transcripts will be accepted and may be required upon appointment.
Applicants with foreign transcripts/degrees must provide a transcript/degree U.
S.
equivalency report evaluation that indicates the number of units and degree to which the foreign coursework is equivalent.
Here is a list of evaluation agencies: https://www.
naces.
org/members.
Please redact birthdates and social security numbers.
Application Instructions Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered.
Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.
Final Filing Date: 3/5/2024 Who May Apply Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available).
SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply.
Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).
Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process.
Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).
How To Apply Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting.
Application Packages may be submitted electronically through your CalCareer Account at www.
CalCareers.
ca.
gov.
When submitting your application in hard copy, a completed copy of the Application Package listing must be included.
If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below: Address for Mailing Application Packages You may submit your application and any applicable or required documents to: Department of Transportation Attn: Caltrans DHR Contact Certification Services MS-90 P O Box 168036 Sacramento, CA 95816-8036 Address for Drop-Off Application Packages You may drop off your application and any applicable or required documents at: Department of Transportation Caltrans DHR Contact Classification and Hiring Unit - ECOS 1727 30th Street, MS 90 Sacramento, CA 95816 Closed weekends and State observed holidays 08:00 AM - 05:00 PM Required Application Package Documents The following items are required to be submitted with your application.
Applicants who do not submit the required items timely may not be considered for this job: Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at www.
CalCareers.
ca.
gov.
All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
Resume is optional.
It may be included, but is not required.
Statement of Qualifications - Statement of Qualifications (SOQ) is required.
Please see the Special Requirements section for SOQ instructions.
Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview.
The request should be made at the time of contact to schedule the interview.
Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.
Desirable Qualifications In addition to evaluating each candidate's relative ability, as demonstrated by quality and breadth of experience, the following factors will provide the basis for competitively evaluating each candidate: Proficient computer skills and knowledge of software, including but not limited to: Microsoft Word, Adobe Pro, Microsoft Excel, Power Point, and Outlook.
Exercise creativity and flexibility in problem identification and resolution.
Work cooperatively with others as a member of a team.
Ability to work under pressure with changing priorities, and to coordinate multiple tasks efficiently and independently to meet deadlines.
Ability to prioritize multiple projects simultaneously.
Experience in human resources, specifically, classification and pay/hiring and recruitment.
Excellent research and analytical skills.
Strong written and oral communication skills.
Strong attention to detail.
Strong understanding of state human resources laws, rules, and regulations.
Benefits Click HERE to view the Benefits Summary for Civil Service Employees in the State of California.
Contact Information The Human Resources Contact is available to answer questions regarding the application process.
The Hiring Unit Contact is available to answer questions regarding the position.
Human Resources Contact: Karlee Wootan (279) 234-2438 karlee.
wootan@dot.
ca.
gov Hiring Unit Contact: Jas Chohan (279) 234-2340 jas.
chohan@dot.
ca.
gov Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled.
You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.
EEO Contact: Caltrans EEO Office (844) 368-3367 Ask.
eeo@dot.
ca.
gov California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.
Important Application Instructions: The STD.
678 is required, and each section must be filled out completely and thoroughly.
For mailed or hand delivered applications to be considered for this position, you are required to include the Job Control (JC-411520), PARF #03-4-334 and title of the position Associate Personnel Analyst / Staff Services Analyst (General) on the State application (STD.
678) form.
Electronic applications through your Cal Career Account are highly recommended.
Candidates that meet the minimum qualifications based on possession of EDUCATION, LICENSE, OR CERTIRFICATE must include a copy of your degree/transcripts or LICENSE/CERTIFICATE along with your application (STD.
678) to be considered for this position.
NOTE: Do not submit the “Equal Employment Opportunity” questionnaire (page 5) with your completed State application (STD.
678).
This page is for examination use only.
Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts.
Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number, birth date, driver’s license number, examination results, LEAP status, marital status, and age.
The job application packet checklist is not required to apply for this position.
Failure to follow these instructions may result in your application not being considered for this position.
Additional information: Survey: Please take this 1-minute Caltrans Recruitment survey to tell us how you found out about this job! https://www.
surveymonkey.
com/r/HMQ7LDR https://youtu.
be/oC9wIp8QalI Equal Opportunity Employer The State of California is an equal opportunity employer to all, regardless of age, ancestry, color, disability (mental and physical), exercising the right to family care and medical leave, gender, gender expression, gender identity, genetic information, marital status, medical condition, military or veteran status, national origin, political affiliation, race, religious creed, sex (includes pregnancy, childbirth, breastfeeding and related medical conditions), and sexual orientation.
It is an objective of the State of California to achieve a drug-free work place.
Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the State, the rules governing Civil Service, and the special trust placed in public servants.